Asset accounting Part - 5

Specify document type for posting of deprecation:

SPRO-Financial accounting –Asset accounting-Integration with the general ledger –Post-Deprecation  to the GL –Specify Document type for posting deprecation-Double click on define document type (Tr code is OBA7)

Select type AF Deprecation postings

Select details button

Note the number range 04

Select number range information button

Give the company code         :your company code

Select change intervals button

Select intervals button

Number range                         :04

Year                                        :2014

From no.                                 :available from

To no.                                      :to available

Select external check box

Enter and save

Ignore the warning message select  enter

ü  As per SAP AG documentation :

ü  From ECC5 onwards                          Need not to select external check

ü  Up to 4.7 EE                                                   Select external check box

When you select external check box, you  have to give what should be the document number at the time of business account posting.

There is an exception –for deprecation postings also we have to select external check box

In normal postings you are posting are document at a time.

In case of deprecation / when we run depreciation number of documents going to be generated at a time based on account determination

04-2014 -900001 -900900 Select external check box

 10000 Land

11000 Buildings                       Depreciation account

20000 Plant & Machinery       Assessment for

30000 Furniture & Fixtures     Account determination

31000 Vehicles

40000  Capital work in Progress

When we run depreciation 4 documents will be generated automatically every month.

900001            Depreciation DR

                        To Acc Dep Buildings

900002            Depreciation DR

                        To Acc. Dep-Plant & Machinery

900003            Depreciation DR

                        To Acc Dep Furniture & Fixtures

900004            Depreciation DR

                        To Acc Dep -Vehicles            

Specify intervals and posting rules:

Same path  (Tr code is OAYR)

Select company code                         your company code

Double click on posting rules folder

Select monthly posting radio button

Save

Press enter to save in your request

Specify rounding for net book value and /or deprecation sap fico:

Path :SPRO-Financial accounting-Asset accounting-Valuation –Amount specifications (company code/Deprecation area) –Specify rounding of net book value and /or deprecation

Ignore the message press enter

Select company code             :your company code

Double click on rounding specifications folder

Select area 01 book deprecation

Select details button

Select automatically calculated depreciation check box

Select arithmetic rounding radio button

Save

Press enter to save in your request

Define screen layout for asset master data:

Path: SPRO-Financial accounting-Asset accounting-Master data-Screen layout-Define screen layout for asset master data

Double click on define screen layout for asset master data

Select layout               : 1000 Land

Double click on logical fields groups folder

Select 2 posting information

Double click on field group rules folder

Capitalization data make it required entry field

Select main number check box

Select sub-no check box

Select copy check box

We have created 1000 by copying layout 1000

1000 what ever fields we have chosen for 1000 should be copied abc

Select save button or Ctrl+S

Press enter to save in your request

Select back arrow

Select three  time dependent date

Double click on filed group rules folder

Business area make it required entry field

Select main number .check box, sub number .check box

Save

Select back arrow 2 times

The same procedure is to the followed for layout 2 Buildings

                                                                                      3 Plant & Machinery

                                                                                      10 Furniture & Fixtures

                                                                                      5 Vehicles

                                                                                      6 Capital Work in Progress

Define screen layout for asset deprecation areas:

Same path (Tr code is AO21)

Select screen layout 2000 deprecation on asset sub no.level

Double click on field groups folder

Depreciation keys make it required entry filed

Select main no.check box

Select sub-no.check box

Select copy check box

Save